Collect wireless “Digitally Born”, at the point-of-origin, in real-time critical information required on a daily basis.Automatically turn numerically coded, pre-programmed captured information (i.e. who/name/ID, time, date, location, asset/name/model/ID, tasks performed, and up to 9,999 events per eData Incident Code Booklet-electronic key pad with 12 heat resistant and water proof eData Chips) into an electronic record.
eData Collectors Systems and customizable solutions are paperless and qualify as “green” products. Captured information cannot be altered or viewed by unauthorized individuals which facilitates compliance with regulatory agencies such as the Health Insurance Portability and Accountability Act (HIPAA), Defense Contract Audit Agency (DCAA); The Federal Records Act (FRA), Occupational Safety and Health Administration (OSHA) amongst many.
Increase quality control, safety, asset protection, reporting compliance, electronic records keeping, audit trail, accountability of tasks performed including electronic time and attendance (i.e. log in/out of patient rooms, security guard rounds, deliveries, inspections).
Improve verification of facilities management inspections and conditions, service and maintenance performance, asset count and other required critical data.
Streamline business operations and workflow processes with automated, simple and customizable solutions, easy to use and robust hardware and handheld devices that are useless to others for personal gain.
Reduce “paper” management, distractions of using mobile PCs, risks, labor costs from redundant tasks, scanning, mistyped data entry, missing and alteration of paperwork and information. Customizable Solutions require:
- No Writing
- No Typing/data entry
- No Faxing
- No Scanning
- No Training
- No Maintenance
- No Missing documents
- No Expensive and sensitive electronic devices
Records play a vital role in managing and operating any business or agency’s activities whether it’s federal, state, county or local. In simple terms, records document the organization’s functions, policies, decisions procedures, and essential transactions.
Records management is the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records. One of the keys to an effective records management program is the integrity of recorded information, its filing system and ensuring that standard methodology for filing, storing, retrieving of records are in accordance with the approved retention and disposition schedules.
The Federal Records Act (as codified at 44 U.S.C. Chapters 29, 31 and 33) requires agencies to accurately and completely document the policies and transactions of the federal government. Records furnish the information necessary to protect the legal and financial rights of the agency/entity and of persons directly affected by the agency’s activities. Permanent records also become part of the historical record, ultimately available to for research, review and management. To accomplish these and other goals, the FRA requires agencies to establish a records management program, which encompasses policies and procedures for the creation, maintenance and use of records.
Government agencies are challenged with the task of collecting data and reporting to management and regulatory agencies. Management needs immediate access to data to keep daily operations and safety on track. eData Collectors’ robust and simple to use “Digitally Born” at the point-of-origin electronic data collection systems and customizable solutions enable management to easily automate paperwork.
Mobile staff and contractors can instantly capture data electronically by a-Touch- without having to use paper forms. It is recommended that a preprogrammed eData Chip is installed at the point-of-origin/reporting/asset location to ascertain date and time of physical performance by assigned personnel.
Inspections and observed events enable staff and management to easily identify and correct issues faster. Ability for immediate access to information increases communication, safety performance and proactive management while avoiding unnecessary delays, risks, errors, omissions, equipment downtime, extra penalties and labor costs.
Collected data cannot be altered by unauthorized personnel. The systems track changes of authorized personnel. The hardware is robust (water proof and heat resistant) designed for harsh environments and use by mobile staff in the field, plants and at job sites for data verification, validation and accountability.
Electronic “Digitally Born”, at the point-of-origin collected data can easily be saved and exported into PDF, Excel and Word formats for data manipulation, immediate sharing by email, fax, exporting and integrating into other legacy systems.
Management can capture, filter and generate customized reports by date, time, person name/I.D. performing the task, location, and thousands of “pre-programmed codes” of observed events, assets, tasks or whatever data is required.
